256-Bit AES Encryption
All payroll data, employee records, and tax filings are encrypted at rest and in transit using AES-256 — the same standard used by financial institutions.
Role-Based Access Control
Strict access controls ensure only authorized XENOPHIA specialists and client-designated personnel can view or modify payroll data. All access is logged and auditable.
Redundant Backup Infrastructure
All payroll and employee data is backed up across geographically redundant data centers with a 99.9% uptime SLA, ensuring business continuity through any event.
Confidentiality Agreements
Every XENOPHIA team member signs a comprehensive confidentiality agreement. Your employee data is never shared with third parties beyond what's required for tax filing.
Regulatory Compliance
Our data practices are designed to meet or exceed requirements under the Gramm-Leach-Bliley Act (GLBA), IRS data security standards for Authorized e-file Providers, and the Fair Labor Standards Act (FLSA) record retention rules. We maintain payroll and tax records for the minimum required retention periods as specified by federal and state regulations.
IRS Authorized e-file Provider — verified annually 7-year payroll record retention as required by IRS Secure document destruction for expired records Annual security training for all staff
Have Questions About Data Security?
We're happy to walk you through our exact security protocols, access controls, and data handling procedures before you become a client.
Request a Security Briefing